Managing a Project: Cost Codes vs. Billing Codes

What are they?
Cost and billing codes are both admin-defined data tags in Moovila. Typically, billing codes correspond to billing data--similar to line items that would appear in an invoice. Cost codes are a way to assign flexible data tags to tasks for reporting purposes.

 

How do I set them up?
System admins can build out these data tags via the More Options icon in the left navigation, by accessing the Data Table Maintenance dialogue. Cost and billing codes are configured in the same way. This article provides detail on their setup.

What's the difference between the two?

Cost Code	Billing Code
Flexible data tag	References a billing line item
Applied at the task level	Applied at the task level
Can be used to create budget categories	May be used in invoicing (with Invoicing license)
Associated with time entries	Associated with time entries
Can be used to filter across the project and portfolio based upon a specific data tag
Can flag requirements or points in time
May be used to capture additional detail about the project portfolio (e.g. If a project has time overage that cannot be billed, those additional tasks might be flagged with an "overage un-billable" cost code that would allow all of those tasks across the portfolio to be gathered for cost and hours totals).

How are these applied?

1. When setting up a project, click on the Financial tab.
   
    
2. Select a cost code and/or billing code group from the corresponding dropdown menus.
   
    
3. Note that tasks within the project will only be able to access codes that fall within the assigned group. For example, choosing the 01-General Requirements group would allow any of the cost codes that appear below to be assigned at the task level. Choosing the 400 - Services group would only grant access to that Cost Code and the Go Live cost code beneath it.