Once SmartTasks have been created and assigned, and durations have been entered, dependencies should be added where necessary to connect SmartTasks. A dependency in Moovila is what it sounds like—one task whose start or completion is dependent on another’s. Building in dependencies allows the Critical Path to be established, which dictates how long it will take to complete the project. It also ties SmartTasks that are related together so that if the completion of one SmartTask is necessary before the next starts, Moovila will flag the risk to the second SmartTask when the first starts running behind.
Dependencies can be added via List or Critical Path view.
- To add dependencies in Critical Path view:
a. Select Critical Path view from the left navigation. b. SmartTasks without dependencies appear at the bottom of the screen. To define dependencies, drag the SmartTask that must be completed first to the top frame. c. Drag the SmartTask that is dependent on the first into the Drag 2nd SmartTask here space.
Note that dates have populated within the thumbnails in the Critical Path indicating start dates and end dates. These are based upon the Work Windows (or durations) established within each SmartTask. For example, the first SmartTask below will start on 10/23 and take two days to complete, so Moovila has set up the next SmartTask in the sequence to begin on 10/26 (the next work day), because that second SmartTask is dependent on the first being complete to start. The second SmartTask is set to last for 10 days, so the dates reflect a start date of 10/26 and a end date of 11/7.
d. Continue to drag and drop SmartTask thumbnails in order of dependency. e. Click Save. The Save Dependencies screen appears. f. Click Yes to update SmartTasks with the proposed dates and indicate whether or not change notifications should be sent to the team. g. Click Save. h. To modify dependencies in Critical Path mode, click Edit in the upper navigation and then select Edit Task Dependencies from the dropdown. Or, click the Edit icon in the upper left navigation. Note that if SmartTasks are cancelled, they will remain in the Critical Path but will no longer impact any dates in the timeline.
- To add dependencies in List view:
a. Select List view from the left navigation. b. Click the Edit dropdown menu. The Edit Options menu opens. Select Edit Task Dependencies from the menu. c. Click the dependency button for the desired SmartTask. The SmartTask’s dependency button shows a deep purple underline and eligible predecessors are denoted with the icon. d. Click the desired eligible predecessor. A purple arrow now connects the dependency with the predecessor and the icon becomes a . The dependent SmartTask row number also updates in the dependency button. e. To remove existing dependencies, click the icon. f. When satisfied with any modifications, click Save. The Save Dependencies screen appears.
i. Click YES to update SmartTasks with the proposed dates or NO to not receive notifications ii. Click YES, to turn on date change notifications, if desired. g. Click Save.
NOTE: To learn more about more complex dependencies and the Critical Path Engine, visit the Critical Path Engine section of this User Guide.